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Executive Assistant

Singapore    Others    Contract   

We are hiring Executive Assistant, supporting our clients a global investment bank supporting their legal entity. You will be supporting the Head of the legal entity on monthly on day-to-day operations.

  • Attend monthly meeting: Prepare meeting pack, take meeting minutes and follow-up on open items
  • Attend monthly Material Entity Service Delivery Council meeting (Attendees: Material Entities’ business managers)
  • Prepare 1-pager slide for the following meetings attended by MLGS CEO:
  • Monthly Singapore Country Review Meeting
  • Monthly Enterprise SDC Meeting
  • Bi-monthly BIFC OpCo Meeting
  • Attend the bank's Malaysia entity Outsourcing Committee meeting bi-annually and prepare/present presentation deck
  • Maintain and update Charters
  • Prepare and publish monthly Dashboard (Performance Metrics)
  • Statement of Work: Act as point of contact for queries relating to Statement of Work, or outsourcing/insourcing matters
  • Maintain documents stored in SharePoint site:
  • Statement of Work established with inter-affiliates
  • Insourcing Review (MIR)
  • Manages the department Charters and Dashboard
  • Miscellaneous documents (e.g. Attestation, BoD, Financials, etc)
  • Send out email communications to MLGS employees from MLGS Communications mailbox (e.g. MLHF Fire Drill, Power Down, etc.)

  • Senior Management's Executive Assistant experience in a multinational corporation will be highly regarded
  • University graduate with high proficiency in English and computer literacy across corporate systems, including MS Office.
  • Good understanding of the business environment and collaborative attitude.
  • Business and financial acumen to handle complex situations balancing multiple responsibilities and influencing key stakeholders.
  • Prior experience managing complex calendars
  • Able to drive multiple high profile and complex projects simultaneously and effectively.
  • Good cultural awareness to work with stakeholders across APAC and globally.
  • Proactive, meticulous and curious, with a desire to learn.
  • Open communicator to provide and receive feedback for continuous improvement.
Apply Now!


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10 Anson Road, #17-10 International Plaza, Singapore 079903

(+65) 6223-1937